How to Word Sensitive Requests on Your Wedding Invitations

Sometimes your wedding invitations need to do more than share the when and where — they need to gently pass on an important request too, without feeling awkward or overly formal. Whether it's a health or safety requirement, an accessibility need, or something specific to your venue, here's how to word it well.

Keep It Warm, Not Clinical

The easiest way to soften any request is to explain briefly why it matters to you, rather than simply issuing an instruction. For example:

"Your comfort and safety mean so much to us. If you have any dietary requirements, allergies, or accessibility needs, please let us know on your RSVP so we can take care of you on the day."

Dietary Requirements & Allergies

"We want everyone to enjoy the day! Please note any dietary requirements or allergies on your RSVP by [date] so our caterer can plan accordingly."

Accessibility Needs

"Our ceremony and reception venues are wheelchair accessible. If you have any specific accessibility needs, please let us know so we can make sure you're comfortable throughout the day."

Health & Safety Requests

If your venue or circumstances call for a specific health-related request (for example, asking unwell guests to stay home), keep it brief, kind, and focused on why it matters:

"We can't wait to celebrate with you! If you're feeling unwell in the lead-up to our wedding, please look after yourself and let us know — we'll be sending you all our love from afar."

Where to Put It

For most couples, a short note on your RSVP card or wedding website is the best spot for this kind of wording — it keeps your main invitation focused on the celebration, while still making sure guests have the information they need. A finer detail or info card is another lovely option if you'd like to keep it as part of your printed suite.

Need help wording something specific to your day? Book a free design consultation and we'll help you get the tone just right.

Check out our wedding invitations here.